University: University of Alexandria

Faculty: Faculty of Arts

Department: Department of Greek and Roman Archaeology and Studies, Museum Studies Program, MA

Course Description

 

1. Basic Information

Course code:

Course Title: Collection Management

Academic Program: Museum Studies Program, MA in Museum Studies

Course Type:          Compulsory                                                    Elective

Hours/week: 3     theoretical:  2      practical:  2

Credit Hours: 3

2.Course Aims

This course aims to:

The management of the collections consists in managing the objects of the collection on a daily basis and over the long term, from their entry into the museum's collection until they are made available to the public and to their potential final exit from the collection. This practical course aims to train the student in all the procedures of registration, recording, documentation and monitoring of works, whether it is the physical marking of items or their digital recording on the museum databases. Emphasis is also placed on the classification of the resources and information collected, on the principles of organization and on the accessibility of these collections to museum professionals, visitors and researchers.

The course is also considered as an introduction to the display of collections and to the organization of temporary exhibitions. It aims to give students the fundamental tools for the management of a museum project, from the formulation of the storyboard to the setting up of a Museography or until the completion of the exhibition. It addresses the scientific, financial, technical, practical and human dimensions that intersect in a project of scenography of works

3.Intended Learning Outcomes

a. Knowledge and Understanding

Collection management: introduction to tools, issues, uses, results.

Identification and description of objects

Collection management tools : Inventory and stocktakingCataloguing and documentation

documentation Public Access/restricted access to the collections

b. Intellectual Skills

After the course, students should be aware of:

Creating and managing the museum

Elaboration of the scenario, definition of the message

c. Professional Skills

Collaborative work

Practical workshop : writing work, budget work, administrative files

Comparative analysis of existing system

d.     General & Transferable skills

After this course, students should be able to:

Practical workshop : writing work, budget work, administrative files

4. Course Contents

Topics covered by this course include:

Collection management: introduction to tools, issues, uses, results.

-Identification and description of objects

-The types of exhibitions: permanent, temporary, itinerant

-Collection management tools : Inventory and stocktakingCataloguing and documentation

- Documentation Public Access/restricted access to the collections.

-Planning: objectives, choice of the public, means

- Elaboration of the scenario, definition of the message(s)

- Choice of works and objects

- Creating and managing the museum documentation.

- The scenography of the presentation of the collections

- Taking into account the public

Flow and circulation, hanging heights, course comfort, specific public needs

- The supports of the exhibition 1: cartels, sections……

choice of signage, graphics, text writing ,sounds, taste), screens, digital terminals, activity areas

- Manufacturing the display, works, calendar management 

-Logistics, financial and administrative coordination of exhibitions.

- Develop and manage a budget (team, objects, scenography, mediation, communication, operation) and fundraising

- Management of relations with the providers, procedure of call for suppliers.

- Principles of drafting specifications.

- Assessment and evaluation of a collection

5. Teaching and Learning Methods

- Lecturing with discussion and active participations

- collaborative work

- practical workshop : writing work, digital work

- comparative analysis of existing systems

- presentation and class discussion

6. Teaching and Learning Methods for Students of Limited Capabilities

-Activation staff office hours.

-Additional revisions of previously taught topics and difficult parts of the course.

-Providing a summary of previous course aspects as well as a short introduction to each topic before discussing in class.

7. Students Assessment

a. Assessment methods

-        Power Point Presentations.

-        Writing reports on a given era.

-        Quizzes

-        Written exam

b. Assessment schedule and weight

Assessment

week

% of total mark

Exercise : acquisition file, deaccessioning file

1

5%

Practical work: marking of works

3

5%

Practical work: condition report

4

10%

Exercise : Creating and writing a item file

10

5%

Workshop: Creating a database with Filemaker pro

12

10%

Practical work : creating a classification scheme for the museum documentation

13

5%

Final Exam

15

60%

8. List of References

a. Core readings:

A Legal Primer on Managing Museum Collections, Washington, DC: Smithsonian Institution Press, 2012.

- Elizabeth Bogle,Museum Exhibition Planning and Design,

- Leslie Bedford, The Art of Museum Exhibitions: How Story and Imagination Create Aesthetic Experiences, Walnut Creek, 2015

 

- FredaMatassa, Organizing Exhibitions, a handbook for museums, libraries and archives, London, Facet, 2014.

- Gail and Barry Lord, The Manual of Museum Exhibitions, 2002.

 

- Harpring, Patricia. (2009) Cataloging Cultural Objects. http://www.getty.edu/research/tools/vocabularies.pdf

- Michael Belcher, Exhibitionsin museums, Leicester museum studies series, Leicester University Press, 1991

- Organizing Exhibition Space, Museum international, XLVII, 1, 1995, Unesdoc (on line : http://unesdoc.unesco.org/ulis/cgi-bin/ulis.pl?catno=102167&set=005AB18A8A_3_362&database=ged&gp=0&lin=1&ll=f)

- R.A. Buck & J.A. Gilmore (Eds.), Museum Registration Methods 5th Edition, 2010

- Reibel, D., Registration Methods for the Small Museum, 4th ed. Walnut Creek, CA: Alta Mira Press, 2008.

- REMBLAY, François, Allegra WRIGHT et Han MEETER. Exhibition budgeting / Budgéter une exposition. International Committee for Exhibition Exchange (ICEE), IICOM­ICEE, 2001.

b. Suggested readings:

MERLEAU-PONTY Claire (dir.), Documenter les collections de musées : investigation, inventaire, numérisation et diffusion, Paris, La Documentationfrançaise, 2014, (coll. Musées-Mondes), 228 p.

DOTY Philipp, « Automating the documentation of museum collections », Museum management and curatorship, 1990, vol. 9, n° 1, p. 73-83.

Jean Davallon, “L’écriture de l’exposition :expographie, muséographie, scénographie”, Culture et musées, 2010, 16, p. 229-238.

c. Periodicals, websites, etc.

http://network.icom.museum/cidoc/working-groups/documentation-standards/principles-of-museum-documentation/

https://collectionstrust.org.uk/accreditation/collections/documentation-procedures/

http://icom.museum/the-vision/code-of-ethics/

9. Course Matrix for Achievement of Intended Learning Outcomes

Topic

week

Knowledge & Understanding

Intellectual Skills

Professional Skills

General & Transferable Skills

The collections 'life

1

x

 

 

x

Identification and description of objects

2

x

 

 

x

The types of exhibitions: permanent, temporary, itinerant.

3

x

 

 

x

Process and stages of an exhibition : scenario and choice of objects

4

x

 

 

x

Process and stages of an exhibition : Taking into account the public

5

x

 

x

xx

3. Collection management tools : Inventory and stocktaking

6

 

x

x

x

Process and stages of an exhibition : manufacturing the display

7

 

x

x

x

Cataloguing and documentation 1

8

 

x

x

x

Cataloguing and documentation 2

9

x

x

 

x

Logistics, financial and administrative coordination of exhibitions

10

 

 

x

x

Develop and manage a budget (team, objects, scenography, mediation, communicatin operation) and fundraising

11

 

x

x

x

Management of relations with the providers, procedure of call for suppliers.

12

 

x

x

x

Principles of drafting specifications.

- Assessment and evaluation of an exhibition

13

x

x

x

 

Public Access to the collections

14

 

x

x

x

Final Exam

15